SA AWARDS TASKFORCE – Terms of Reference

SA AWARDS TASKFORCE – Terms of Reference

AWARDS TASKFORCE

AUSTRALIAN INSTITUTE OF ARCHITECTS (SA CHAPTER)

Role & Purpose

The role of the Awards Taskforce is to assist the Awards Chapter Staff to plan and deliver the annual South Australian Architecture Awards Presentation Dinner and the Student Design Project as well as the jury presentation day, exhibitions and other support events to showcase local architects and architecture to the members and the community through the Awards program.

Objectives

  • To recognise and promote members’ work on their achievements
  • To promote and celebrate excellence in architecture to members and the community
  • To build a strong culture within the local architecture community at all career stages
  • To engage emerging architects, graduates and students of architecture in the awards program and event.

Membership

The Awards Taskforce comprise a minimum of the following key members:

  • Two Registered members, to be appointed as Chair and Co-Chair
  • Two Graduate members, EmAGN representatives
  • Two SONA members – a SONA representative from each School
  • Awards & Event Officer/s (Chapter Staff)

The term is effective for one year.

Roles & Responsibilities

Types of tasks may include:

  • Assist with venue selection, promotion and co-ordination of the presentation to jury day event.
  • Assist with marketing or public engagement activities to promote the program or event
  • Sourcing and obtaining quotes for the entertainment on awards night.
  • Selecting Master of Ceremonies or any guest speakers
  • Preparing floorplan sketches of the venue
  • Coordinating a design project, such as lighting or exhibition installations, at the venue
  • Producing any social engagement or building activities for the event
  • Assist with organising and installing public talks and exhibitions for the Awards entries
  • Providing feedback and sufficient handover to the subsequent Taskforce

The Australian Institute of Architects Awards staff are responsible for delivering the event and will manage the budget, financial and sponsorship management, and the acquittal of funds and reporting. The Taskforce will operate within the approved budget for the event, and additional funding to support unfunded activities will need to be secured through event sponsorship.

 Meetings & Key Awards Dates

The South Australian Architecture Awards cycle starts with a debrief /review within one month of the Awards night presentation event.

The Awards & Event Officer/s (CS) will organise and coordinate regular monthly meetings (or as required) with the Awards Taskforce (ATF) and with relevant companies (i.e. audio visual, venue) to ensure planning and processes are running according to general and timing requirements.

A typical schedule for the Awards program is listed below; however this may be modified to suit particular annual program requirements.

 August

Awards Task Force, conducts debrief/review, incorporating feedback from Chapter Council, Members and Sponsors, through surveys or informal feedback, and venue and supplier management (ATF)

 November-February

Newly formed Awards Task Force develops concepts/strategies for the Awards Presentation Dinner including venue arrangements and initial planning (ATF)

Proposed program presented to the Chapter Council.

November

Design brief for graphic/branding requirements (CS)

Communications strategy finalised for key dates and events (CS)

Website prepared for launch of Awards program (CS)

December

Awards entries open and Awards presentation dinner venue booked (CS)

February

Design brief for lighting/installation project finalised and distributed (ATF)

Awards entries close, Juries announced and briefing (CS)

Arranging items for Jury Presentation Day (ATF)

Promotion (ATF)

March

Presentation day to Juries and members of the public (CS)

MC confirmed (ATF)

April-May

Juries conduct site visits (CS)

Ticket sales drive and distribute VIP invitations (CS)

All function requirements confirmed and signed off with venue (CS)

All Sponsors confirmed and benefits delivered (CS)

June

Awards Presentation Dinner event (ATF)